Event Communications for Ocean Science
Communication support for conferences, workshops, launches, training sessions, and other events across ocean science, research, innovation, and sustainability.
Why event communication matters
A successful event depends on more than what happens in the room.
Clear communication helps the right people discover the event, understand what to expect, take part, and remain engaged before, during, and afterwards. It also helps speakers, partners, sponsors, and participants share the event more widely.
With the right planning, the discussions, ideas, and outputs generated by an event can continue reaching people long after it ends.
Who this is for
Marine science conference and workshop organisers
Research projects hosting stakeholder events, symposia, launches, or training sessions
Scientific organisations and nonprofits running public or professional events
International programmes coordinating events across multiple partners or countries
Teams without dedicated event communication capacity
Organisers seeking support with one stage of an event or the complete communication cycle
How we support your event
We shape the scope of support around your event’s purpose, audience, format, duration, team, and available capacity. Support may cover one stage or the full event communication cycle.
Before the event: build awareness and anticipation
Communication planning and key messages
Save-the-date notices and event announcements
Event websites and landing pages
Registration and participant information
Speaker, session, and activity promotion
Social media and newsletter content
Visual identity and event templates
Media outreach and press materials
During the event: keep participants informed and engaged
Live social media and event highlights
Daily summaries and wrap-ups
Interviews with speakers, participants, and partners
Media liaison and support
Participant updates and practical information
Sponsor and partner visibility
Photography or video coordination, where required
After the event: extend its reach and value
Thank-you and follow-up communications
Highlights, takeaways, and session summaries
Attendee newsletters and resource emails
Articles, interviews, and social media content
Event reports and publications
Communication of recordings, resources, or project outputs
Evaluation or feedback communications
Explore further
The Communication Brief
Ideas, research, and practical guidance for communicating ocean science, research, and innovation.
You might also need
Many clients combine event communications with other support. Depending on your needs, you might also be interested in:
Communication or content strategy: when you need a plan to make your content purposeful and consistent
Written and visual content: when you need ongoing content alongside standalone summaries or briefings
Websites and digital presence: when you need somewhere clear and effective to publish and showcase your content
FAQs
How far in advance should we get in touch about event communications support?
As early as possible – ideally several months before your event. Good event communication starts well before the event itself, and the earlier we're involved, the more we can do. That said, we're sometimes able to support events at shorter notice, so it's always worth getting in touch.
Can you handle communications for a virtual or hybrid event?
Yes. We can adapt our approach to suit whether your event is in person, online, or a combination of both.
Do you attend events in person or work remotely?
Both, depending on the event and what's needed. Some events benefit from on-the-ground support while others can be handled effectively from a distance. We'll discuss what makes most sense for your event.
Can you support just one phase – before, during, or after – rather than all three?
Yes. While integrated support across all three phases tends to produce the best results, we understand that budgets and timelines vary. We're happy to discuss a more focused scope if that's what you need.
How do you handle last-minute changes during live events?
Flexibility is part of the job. We plan carefully in advance to minimise surprises, but we're experienced in adapting quickly when things change (as they inevitably do during live events).
